HardHat Time - Privacy Policy
# Privacy Policy
**HardHat Time**
**Effective Date:** February 1, 2026
**Last Updated:** February 1, 2026
Binary Barrel ("we," "our," or "us") operates the HardHat Time mobile application (the "App"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our App.
Please read this Privacy Policy carefully. By using the App, you agree to the collection and use of information in accordance with this policy.
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## 1. Information We Collect
### 1.1 Information You Provide Directly
When you use HardHat Time, we collect information that you voluntarily provide, including:
- **Account Information:** Name, email address, phone number, and password when you create an account.
- **Company Information:** Company name, business number, address, and contact details.
- **Employee Information:** Employee names, email addresses, phone numbers, job roles, hourly rates, and emergency contact information.
- **Time Tracking Data:** Clock-in/clock-out times, break times, work hours, and associated notes.
- **Project Information:** Project names, descriptions, locations, budgets, and schedules.
- **Photos and Notes:** Project photos and notes you upload through the App.
### 1.2 Information Collected Automatically
When you use the App, we may automatically collect certain information, including:
- **Device Information:** Device type, operating system version, unique device identifiers, and mobile network information.
- **Usage Data:** App features used, time spent in the App, and interaction patterns.
- **Log Data:** Error logs and diagnostic information to improve App performance.
### 1.3 Location Information
If you enable location services, we may collect:
- **Precise Location:** GPS coordinates when you clock in/out (if enabled by your employer).
- **Geofencing Data:** Location data to enable automatic clock-in/out at project sites (if enabled).
**You can disable location services at any time through your device settings.** However, some features that rely on location may not function properly without this permission.
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## 2. How We Use Your Information
We use the information we collect to:
- **Provide and Maintain the App:** Enable time tracking, project management, and team coordination features.
- **Process Transactions:** Manage subscriptions and in-app purchases.
- **Send Communications:** Send service-related notifications, updates, and support messages.
- **Improve the App:** Analyze usage patterns to enhance features and user experience.
- **Ensure Security:** Detect, prevent, and address technical issues and fraudulent activity.
- **Comply with Legal Obligations:** Meet legal and regulatory requirements.
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## 3. Information Sharing and Disclosure
### 3.1 We Do NOT Sell Your Data
**We do not sell, trade, or rent your personal information to third parties for marketing or advertising purposes.**
### 3.2 Information Shared Within Your Organization
When you use HardHat Time as part of a company:
- **Employers/Administrators** can view employee time entries, locations (if enabled), project assignments, and work hours.
- **Team Members** may see limited information about colleagues as part of team features.
### 3.3 Service Providers
We may share information with trusted third-party service providers who assist us in operating the App, including:
- **Cloud Hosting:** Google Firebase for secure data storage and authentication.
- **Payment Processing:** RevenueCat and Apple for subscription management (we do not store payment card details).
- **Analytics:** Anonymized usage data to improve the App.
These providers are contractually obligated to protect your information and use it only for the services they provide to us.
### 3.4 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, government agencies).
### 3.5 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.
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## 4. Data Retention
We retain your personal information for as long as:
- Your account is active.
- Necessary to provide you with our services.
- Required to comply with legal obligations.
- Needed to resolve disputes and enforce agreements.
When you delete your account, we will delete or anonymize your personal information within 30 days, except where retention is required by law.
**Time tracking records** may be retained for up to 7 years to comply with labor and tax regulations, depending on your jurisdiction.
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## 5. Data Security
We implement industry-standard security measures to protect your information, including:
- **Encryption:** Data is encrypted in transit (TLS/SSL) and at rest.
- **Authentication:** Secure password hashing and optional two-factor authentication.
- **Access Controls:** Role-based access to limit data exposure.
- **Regular Audits:** Security assessments and vulnerability testing.
While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.
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## 6. Your Rights and Choices
Depending on your location, you may have the following rights:
### 6.1 Access and Portability
You can request a copy of your personal data in a portable format.
### 6.2 Correction
You can update or correct inaccurate information through the App settings or by contacting us.
### 6.3 Deletion
You can request deletion of your personal data by contacting us. Note that some data may be retained for legal compliance.
### 6.4 Opt-Out of Communications
You can opt out of non-essential communications through the App settings or by following unsubscribe instructions in emails.
### 6.5 Location Services
You can enable or disable location services through your device settings at any time.
### 6.6 Push Notifications
You can manage push notification preferences in the App settings or your device settings.
To exercise any of these rights, contact us at the information provided below.
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## 7. Children's Privacy
HardHat Time is not intended for use by individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child under 16, we will take steps to delete that information.
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## 8. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence, including the United States, where data protection laws may differ. By using the App, you consent to such transfers.
We ensure appropriate safeguards are in place for international transfers, including standard contractual clauses where required.
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## 9. Third-Party Links and Services
The App may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.
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## 10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by:
- Posting the new Privacy Policy in the App.
- Updating the "Last Updated" date.
- Sending a notification through the App (for significant changes).
Your continued use of the App after changes constitutes acceptance of the updated policy.
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## 11. California Privacy Rights (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
- **Right to Know:** Request information about the categories and specific pieces of personal information we collect.
- **Right to Delete:** Request deletion of your personal information.
- **Right to Non-Discrimination:** We will not discriminate against you for exercising your privacy rights.
To exercise these rights, contact us using the information below.
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## 12. European Privacy Rights (GDPR)
If you are in the European Economic Area (EEA), you have additional rights under the General Data Protection Regulation (GDPR):
- **Legal Basis:** We process your data based on consent, contractual necessity, and legitimate interests.
- **Data Protection Officer:** Contact us for data protection inquiries.
- **Supervisory Authority:** You have the right to lodge a complaint with your local data protection authority.
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## 13. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
**Binary Barrel**
Email: privacy@binarybarrel.com
Website: https://binarybarrel.com/contact
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## 14. Summary of Key Points
| What We Collect | How We Use It | Your Control |
|-----------------|---------------|--------------|
| Account & profile info | Provide app services | Edit in settings |
| Time tracking data | Enable core features | View and export |
| Location (if enabled) | Clock-in verification | Enable/disable anytime |
| Device info | Improve performance | Limited - anonymized |
| Payment info | Process subscriptions | Managed by Apple |
**We do NOT:**
- Sell your personal data
- Share data with advertisers
- Use data for purposes unrelated to the App
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*This Privacy Policy is effective as of February 1, 2026.*